Meeting Planners Guide - Flipbook - Page 39
After securing your host hotel and meeting space with the assistance of our Meet PEI
Team, we recommend following the steps outlined below to ensure your event's success.
All timelines are estimates and may vary based on your booking date and seasonal
constraints. If you have any questions regarding your specific planning timeline, please do
not hesitate to reach out.
STEP 4: INFORM YOUR
DELEGATES
STEP 5: FINAL
DETAILS
STEP 6: POST MEETING
FOLLOW UP
To ensure your attendees have the
best possible experience, our team
will provide you with a comprehensive
Delegates' Guide to PEI. This guide
will
highlight
opportunities
for
attendees to arrive early or stay late,
making the most of their visit. It will
also include detailed information on
activities, dining, and attractions
available during their free time on the
island. By equipping your delegates
with this guide, you enhance their
overall experience and ensure they
enjoy both the professional and
leisure aspects of their trip.
As your meeting approaches, it's
crucial to ensure everything is
perfectly in place. Send out lastminute
reminders
to
your
delegates, providing them with
essential information and any
updates.
After your event concludes, we're
committed
to
ensuring
your
satisfaction
and
continuously
improving our services. Our team
will reach out to gather valuable
feedback
through
a
PostConference Survey.
Simultaneously,
conduct
final
checks with all booked services—
including venue, transportation,
décor, and catering—to confirm
that every detail is ready to go. This
meticulous preparation will ensure a
seamless and successful event.
Your insights are invaluable to help
us refine and enhance future
events, ensuring we continue to
meet
and
exceed
your
expectations. Thank you for your
participation and contribution to
making business events on PEI
even better.
STEP 4.5: BIG FISH IN A SMALL POND
If your conference is hosting a citywide event anticipating 400+ registered delegates, your
group will receive our Big Fish in a Small Pond welcome program — free of charge! Our
team will reach out to you to gather flight details for our airport welcomes and high-quality
logos to feature on the city welcome banners. This program is designed to provide a grand
welcome, making your delegates feel valued from the moment they arrive on PEI.
Hosting fewer than 400 delegates? Don’t worry! You still have an opportunity to purchase
Big Fish perks to make waves at your welcome. Learn more on page 36.
Meeting Planners Guide | Page 38
DESTINATION SERVICES
STEPS FOR A
SUCCESSFUL
EVENT
